Monitoring the Ongoing Success of Your Event

Ongoing Communication

  • Meetings with steering committee on an ongoing basis to ensure that the planning process is being completed according to the critical path
  • Ongoing discussions on preferences/style of even for all aspects of the Conference
  • Determination of program/schedule
  • Preparation of final detailed script for the event
  • Development of Conference materials with input from committee (program/timetable, session descriptions, web landing page, etc.)

Marketing

  • Create a marketing plan to help you promote the conference to potential participants
  • Write the marketing material for your email marketing efforts
  • Manage your email marketing efforts
  • Design and produce hard-copy marketing material (e.g. postcards) to distribute, budget dependent
  • Management of your conference website
  • Management of your social media assets to promote key areas of the conference (early bird deadlines, speakers, sponsors, etc)


Registration Management

  • Ongoing Registration Management (accepting and management of registration system)
  • Management of dietary restrictions
  • Management of special needs
  • Production of name badges
  • Reporting on registration numbers to key contact(s)